Registration EN

Exhibiting Company

Company Name

Trade Name (as it will appear in the catalogue)

Company Registration No.

Legal Form

VAT Number (mandatory)

Address

Postcode

City

Country

Website

Represented by

Title

Mr Ms Neutral

Last Name

First Name

Position

Phone Number

E-mail

Billing Address (if different)

Company Name

Company Registration No.

Legal Form

VAT Number

Address

Postcode

City

Country

Phone Number

E-mail

Our Offers & Pricing

Choose My Zone in the Exhibition Hall

Gin & Tonic

Dedicated to gin producers and brands associated with tonic and mixers. Celebrates the culture of gin in all its forms. You may exhibit other spirits, but gin will naturally be the focus here.

Spirits & Mixology

Open to all spirits (rum, whisky, tequila, liqueurs, etc.) and the cocktail world. Perfect for showcasing the diversity of your range. The emphasis is on creativity and the cocktail experience.

Stand Types

Bare Space

Floor space only, no furniture or equipment.

Equipped Stand

1 bar counter (W.100 × D.33.5 × H.102)
1 bar stool
Carpet flooring
White melamine panels (W.100 × H.245)
Flag sign

Young Distillery

1 bar counter (W.100 × D.33.5 × H.102)
1 bar stool
Fixed 4 sqm bare floor space
Proof required: less than 2 years old

Pricing

Stand Type	Until 16/05/2026	From 17/05/2026	Number of sqm
Bare Space 6 sqm min. / 4 sqm from 17/05	€70 excl. VAT/sqm	€90 excl. VAT/sqm
Equipped Stand 6 sqm min. / 4 sqm from 17/05	€115 excl. VAT/sqm	€135 excl. VAT/sqm
Young Distillery Fixed 4 sqm — flat rate	€390 excl. VAT		4 sqm

Options

Communication & Visibility

Advertising in the Visitor Booklet

Every visitor receives at the entrance an A5 booklet listing all exhibitors, the show floor plan, and workshop schedules. Insert your advertisement (artwork to be provided) to promote your brand from the moment they arrive. Print run: 5,000 copies.

Half-page Advertisement €150 excl. VAT Full-page Advertisement €250 excl. VAT

Cocktail Bar

A Lille bar creates your signature cocktail using your spirit, offered exclusively throughout the event. Included: cocktail creation, featured placement on the bar menu, full logistics. To provide: 6 bottles/day + 2 for creation.

1 Signature Cocktail €400 excl. VAT 2 Signature Cocktails €700 excl. VAT

Facilities & Services

Comfort

2 kW power socket, refrigerator to keep your samples cool, and spotlights included (equipped stands only). A complete solution to ensure comfort and efficiency throughout the show.

Comfort Option €300 excl. VAT

Location Choice

Choose your location on the show floor plan before other exhibitors, based on your stand size and type. Limited availability — reserved for the first registrants.

Location choice €300 excl. VAT

Stand Customisation

Assert your visual identity: custom furniture, logo screen-printing on white melamine panels, or bespoke layout. A turnkey solution so you can focus on your presence at the show.

Customisation On quote

Title Partner

Your brand associated with the complete visual identity of the event: posters (including the Grand Palais de Lille façade), flyers, website, social media. Reserved for a single distillery — maximum visibility before, during and after the show.

Title Partner On quote

Electricity

No electrical supply is included by default on any stand. If you wish to plug in equipment or activate the spotlights on an equipped stand, please select an electricity option. Check the total power consumption of your equipment before making your choice.

Single-phase Box 1 kW – 5A €180 excl. VAT Single-phase Box 2 kW – 9A €210 excl. VAT Single-phase Box 3 kW – 16A €230 excl. VAT Single-phase Box 4 kW – 18A €250 excl. VAT Single-phase Box 5 kW – 20A €285 excl. VAT

Options total:

Products for Sale

How do sales work?

Each exhibitor has by default 4 spirit references available for sale, included in the base registration. Additional references can be added: €30 excl. VAT per additional reference, or €100 excl. VAT for an unlimited number.

Sales are made directly at each stand via payment terminals (POS) provided by the organisation, compatible with bank cards and cashless cards distributed to visitors wishing to pay in cash.

Purchased bottles are collected by visitors at a single central pick-up point at the end of the route, so they are not encumbered during their visit.

Please complete the table below for each reference: Show Price excl. VAT · Show Price incl. VAT · Buyback Price excl. VAT · Resulting Margin excl. VAT.

VAT applicable on sales: 20% for alcoholic beverages · 5.5% for non-alcoholic beverages.

I do not wish to sell products at the show. I wish to sell products at the prices listed below.

Product Name	Show Price (excl. VAT)	Show Price (incl. VAT)	Buyback Price org. (excl. VAT)	Org. Margin (excl. VAT)
— 4 references included in registration —




— Additional references (if option subscribed) —

Additional references · €30 excl. VAT × ref. = Unlimited package: €100 excl. VAT

Participation Contract

EGS – Chapter 2: Mixology · 19–20 September 2026

Between the undersigned: Genever Bar, organiser of the L'Essence du Gin & des Spiritueux trade show, with its registered office at 106 Rue Saint-André, 59800 Lille, France, represented by Mr Kevin Rabot, hereinafter referred to as "the Organiser", and the Exhibitor who has completed the attached registration form, hereinafter referred to as "the Participant" or "the Exhibitor", the following has been agreed.

Article 1 – Purpose of the Contract

This contract aims to define the rights and obligations of the parties in connection with the Exhibitor's participation in the L'Essence du Gin & des Spiritueux 2026 event, to be held at the Grand Palais de Lille, Hall Bruxelles, on 19 and 20 September 2026.

Article 2 – Organiser's Commitments

The Organiser undertakes to:

Provide the Exhibitor with a stand as described in the validated registration form.
Supply tasting equipment: glasses for visitors, spittoons, and water for rinsing glasses.
Send an exhibitor guide a few weeks before the event, detailing final logistical information.
Offer the Exhibitor's products for sale at the pick-up point.
Provide payment terminals (POS) to ensure centralised and secure transaction management.

Article 3 – Exhibitor's Commitments

The Exhibitor undertakes to:

Hold valid public liability insurance covering their participation in the event.
Not use any electrical equipment not included in their order.
Not serve cocktails or mixed drinks at their stand without prior written authorisation from the Organiser.
Not accept cash payments at their stand.
Bring their own equipment: pourers, drip trays, ice buckets, bar tools, buckets, or other consumables.
Submit by 31 January 2026 at the latest: their brand logo, a short description for the website and visitor booklet.
Read and accept the General Terms and Conditions (GTC) attached hereto.

Article 4 – Products for Sale

The Exhibitor has by default 4 product references included in their registration. Additional references can be added at €30 excl. VAT per product, or they may opt for an unlimited package at €100 excl. VAT. Each product must be subject to prior agreement on a buyback price excl. VAT with the Organiser.

Article 5 – Disputes

Any dispute shall be subject to the exclusive jurisdiction of the courts of Lille. A sales report will be provided at the end of the event.

Done on at

Last Name

First Name

Position

I have read and accept the participation contract.

1. Purpose

These General Terms and Conditions (GTC) govern the contractual relationship between Genever SARL (hereinafter "the Organiser") and any natural or legal person wishing to participate in the L'Essence du Gin & des Spiritueux 2026 trade show (hereinafter "the Show"). Any registration constitutes full and unreserved acceptance of these GTC.

2. Registration

Registration is formalised by signing the participation contract and paying a 50% deposit of the total amount excl. VAT. The Organiser reserves the right to refuse any registration without having to justify its decision.

3. Pricing and Payment

All prices are quoted excluding VAT (excl. VAT). The 50% deposit is due upon signing the contract. The balance is due no later than 60 days before the start of the Show. Any late payment will incur late payment penalties at the applicable legal rate.

4. Cancellation by the Exhibitor

Any cancellation must be notified in writing to the Organiser. In the event of cancellation:

More than 90 days before the Show: 50% deposit refunded
Between 90 and 60 days: deposit retained in full
Less than 60 days: full amount due

5. Cancellation by the Organiser

In the event of cancellation of the Show by the Organiser due to force majeure, all sums paid will be refunded in full. No other compensation may be claimed from the Organiser.

6. Stand Occupation

6.1. Transfer / Subletting

It is strictly prohibited to transfer, sublet, or exchange all or part of the allocated space, unless the Organiser has given written consent.

6.2. Occupation

The Exhibitor may not encroach on other Exhibitors' spaces and must respect the boundaries and dimensions of their stand.

6.3. Cleaning

Each Exhibitor is responsible for the cleanliness of their stand throughout the event.

6.4. Damage

Any damage incurred shall be the joint liability of the person responsible and the Exhibitor. If the person responsible cannot be identified, the Exhibitor shall bear the repair costs.

6.5. Stand Allocation

The Organiser will provide the Exhibitor with the show floor plan and the stand allocation prior to the Show. The Organiser reserves the right to modify or swap locations without the Exhibitor's consent. Exhibitors may choose their location by subscribing to the relevant option.

7. Set-up and Break-down

Information regarding stand set-up and break-down will be communicated in an information document no later than 7 days before the Show.

8. Delivery of Goods and Equipment

The Organiser does not guarantee the receipt or collection of goods. The Exhibitor is solely responsible for the proper delivery of their stock or equipment. The Organiser does not provide storage and accepts no liability for delivery errors, breakage, loss, or theft.

9. Exhibited Products

The Exhibitor is free to offer tastings of products of their choice at their stand, within the framework set by the Organiser. Only products listed in the registration file may be offered for sale. Any sale of an undeclared product must be validated in writing by the Organiser.

10. Customs and Taxes

The Exhibitor undertakes to complete all customs formalities and pay all taxes relating to the materials and products they exhibit.

11. Regulations

11.1. Alcohol Sales

The Exhibitor expressly undertakes to comply with the applicable regulations governing the sale of alcohol.

11.2. Advertising

Alcohol advertising is regulated by the Evin Law (Law No. 91-32 of 10 January 1991). Promotional advertising is permitted provided it does not encourage consumption. The Exhibitor undertakes to provide materials compliant with the regulations. The Organiser accepts no liability for any infringement.

12. Communication

The Organiser holds the exclusive right to write, publish and distribute all visual materials and the Show's website. The Exhibitor waives any recourse against the Organiser regarding the dissemination of their image, that of their stand, signage, brand, staff, products or services, on any medium.

13. Insurance

Each Exhibitor must hold valid public liability insurance covering their entire participation, including set-up and break-down. The Organiser accepts no liability for failure to comply with this obligation.

14. Intellectual Property and Miscellaneous Rights

The Exhibitor authorises the Organiser to use any photograph of their stand for their own promotional purposes, on any medium. Sound amplification at stands is strictly prohibited.

15. Safety

Throughout the duration of the Show, the Exhibitor must comply with and ensure compliance with the safety instructions issued by the Organiser.

16. Unforeseen Circumstances

In view of the duration of the event, the parties agree to exclude the application of Article 1195 of the French Civil Code.

17. Force Majeure

The performance of obligations shall be suspended by any force majeure event (natural disasters, epidemics, fires, acts of public authority, embargoes, social unrest, strikes, wars). The affected party shall notify the other party without delay.

18. Severability

If any provision of the contract is declared invalid, the remaining provisions shall retain their full force and effect.

19. Personal Data

The Organiser processes the Exhibitor's personal data for the purpose of managing their participation. In accordance with applicable regulations, the Exhibitor has the right to access, rectify, object, erase, restrict, and port their data, exercisable at: GENEVER – 106 Rue Saint André – 59000 LILLE or contact@lessencedugin.fr.

20. Governing Law

This contract is governed by French law. In the event of a dispute not resolved amicably within 3 months, jurisdiction is attributed to the Commercial Court of Lille.

21. Domicile Election

For the performance of this contract, the representatives of the parties elect domicile respectively at the registered office of the company they represent.

I have read and accept the attached General Terms and Conditions. I wish to receive an electronic signature link.

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